Other organisations can be:
- Local government bodies
- Civil Society Organisations
- Grassroots bodies community-based organisations and community groups
- Other NGOs working in the same sector or same geographical location
If your organisation lacks the relevant experience, then consider partnering with an NGO that has. They may support you with advisors, offer to monitor progress and steer strategy, or coordinate activities.
Just because you haven't done it before, doesn't mean you can't. After all, for everything that was done there was always a first time. Look at that title again: the donor hasn't been assured. Assure them.
To make projects more manageable (and, ultimately, appear more achievable and therefore more likely to be funded) consider reducing:
- Number / Range of Outcomes – take the most important part and focus on those.
- Geographical Coverage – you may want to scale down the total area your project aims to cover, at least in its first phase. After all, if it's successful, then it can be replicated on a larger scale.
- Target Group – are you trying to cover too much of the population? Can a smaller initial target group be proposed? It can always be extended to other end-users at a later time.
Look at your Outcomes again. Are they too vague or wide-reaching – ending world hunger rather than improving the nutritional status of children aged 0-5 in XYZ province? Outcomes must be SMART (Specific-Measurable-Appropriate-Realistic-Timebound).
The last thing you can do in this case is look at partnership with other organisations. Can their capacity help you to meet your objectives and thus convince your donor that it can be done?
They exist so that:
- You can stay focused on what's important.
- Donors can cross-compare different submissions when allocating limited funds.
Guidelines are not optional. Find out what they are and follow them every time you draft your proposal. However at the planning stage, only look briefly at the guidelines. We should try to avoid fitting our ideas and the current reality into the donor’s framework for now. Just get an idea of what they want and then follow the process of project planning. ALWAYS develop your proposal based around the current reality: and fine-tune your plan / proposal according to the guidelines later. The guidelines are guidelines for submission – not guidelines to thinking.
Explain how frequently M&E will be carried out; who will conduct it; and the methods that will be used. Also, include how you will communicate the results – to whom, how and how often - through your M&E Plan.