- Demonstrate to management and key stakeholders the extent of progress
- Assist in timely decision-making
- Ensure accountability
- Provide the basis for evaluation and learning
Project Evaluation, on the other hand, is the periodic, systematic assessment of an on-going or completed project, its design, implementation and results. It aims to:
- Compare actual results with those planned / expected
- Determine the relevance and fulfilment of objectives
- Measure efficiency, effectiveness, impact and sustainability
Monitoring will usually be managed internally by the project itself, and begins from project initiation, continuing throughout the project lifespan. As major milestones are achieved and Activities become Outputs, we also start to evaluate. Evaluation may be internal or external.
Objectively Verifiable Indicators (OVIs)
Indicators tell us how the achievement of activity objectives will be measured and verified. They are the basis for monitoring delivery of outputs and measuring progress towards outcomes.
Indicators answer the question: How do I know whether the activities are leading to the desired change?
Taking an example where of a pro-poor tourism project training villagers to produce handicrafts for sale, at each level, we establish answers to questions such as:
- How do we know that more community members are involved in handicraft production?
- What will tell us if this has had an impact on household incomes?
- How do we measure benefits of improved incomes at village level?
- How can we know if these benefits are going to be sustainable?
Indicators should be specific in terms of the quantity, quality, time, location and target group. Remember, though, that the Logframe is just a summary and should not contain more detail than is necessary. OVI should be simple and reliable, and easy to verify at a reasonable cost.